Free Rental Lease Applications Templates | PDF | Word

A rental application is a useful tool used by landlords to help verify if a tenant is able to make the pay the rent on a timely basis by obtaining their employment and income information. Depending on the property owner they may also ask for other items such as previous landlord history, previous year tax returns, and any other references deemed necessary. There may be a non-refundable fee charged to the tenant for two (2) reasons; 1) To make sure the tenant is interested in the property and 2) To cover the costs involved with performing the verification such as obtaining a credit report.

By State

How to Write (Residential)

Step 1 – Download in Adobe PDF (.pdf) or Microsoft Word (.doc).

Step 2 – Enter the name of the property in which the applicant wishes to submit application. Submit:

  • Requested move in date
  • Last name, first name, middle name
  • Social Security Number (SSN)
  • Driver’s license number
  • Date of Birth
  • Phone number
  • Indicate whether or not the applicant has text service on their cell phone by circling yes or no
  • Enter the applicant’s cell number with area code
  • Email address

Step 3 – Current Address  Information –

  • Street address
  • City
  • State
  • Zip Code
  • Landlord’s name
  • Landlord’s phone number
  • How long at this address (from and to dates)
  • Current rental amount

Step 4 – Previous Address Information as follows:

  • Street address
  • City
  • State
  • Zip
  • Landlord’s name
  • Phone number
  • How long at the previous address? (From and To)
  • Rent amount
  • Reason for Leaving

Step 5 – Current Employment Information:

  • Street address
  • City
  • State
  • Zip Code
  • Supervisor’s name
  • Phone number
  • How long with this employer? From and To
  • Income per  Week, Month,Year

Step 6 – Occupants – List all additional occupants to include age of minor children in the following format on the form:

  • Name
  • Relationship
  • Age

Step 7 – Pets  – Enter the following for each pet:

  • Description
  • Weight

Step 8 – Provide answers to all of the following required questions:

  • Have you ever been evicted? (check yes or no)
  • Foreclosure/Repossession? (yes or now)
  • If yes, explain
  • Have you ever filed for bankruptcy? (yes or no)
  • If yes check one of the following and explain  Chapter 7. Chapter 13
  • If yes, explain(check yes or no)
  •  If yes, explain

Step 9 – In the event of an emergency, name and address of two nearest relatives not living with you:

  • Name
  • Address
  • City
  • State
  • Zip Code
  • Relationship:
  • Phone Number

Step 10 – Landlord’s entries and applicant’s signature –

  • The landlord must enter the amount of any non-refundable payments
  • Paragraph 2, landlord must enter the amount of the reservation payment
  • Applicant(s) must carefully read and agree to all three paragraphs and them enter their signature
  • Date the signature in mm/dd/yyyy format


How to Write (Commercial)

Step 1 – Download in Adobe PDF (.pdf) or Microsoft Word (.doc).

Step 2 – Provide the following:

  • Legal Name of Business
  • DBA Name (if different from Legal Name)
  • Street Address (a physical address, no P.O. Box)
  • City
  • County
  • State
  • Zip Code
  • Mailing Address (if different from Street Address)
  • City
  • County
  • State
  • Zip Code
  • AND
  • Business Phone
  • Business Manager’s name
  • Contact phone number
  • Annual Sales
  • Federal Tax ID number
  • Number of Employees
  • Date Established
  • Current owner Since what year
  • Type of Organization (check the appropriate box on the form)
  • Average sales amount
  • Briefly describe the product sold or what services are rendered by the business

Step 3 – Business Financial Information as follows:

  • Gross Receipts/Sales (Complete accordingly for last three (3) years): \
  • Current Year Sales
  • Last Year Sales
  • Previous Year Sales
  • Identify bank(s) where applicant’s/firm’s accounts are maintained
  • Name of Bank
  • Bank Address
  • Account Number
  • Type of Account
  • Contact Phone
  • Do you have a line of credit? Yes or no (If yes, identify below) Source Limit
  • Name of Creditor
  • Contact Phone Number
  • List current creditor(s) or lender(s) or loan(s) to the applicant/firm
  • Name of Creditor/Lender Type of Credit/Loan Dollar value
  • Contact Phone number

Step 4 – Principal/Owner/Guarantor Information – Enter information with regard to all owners or guarantors:

  • Name
  • Social Security Number
  • Date of Birth (DOB)
  • Home Address
  • City/County
  • State
  • Zip Code
  • Percentage of Ownership is Business
  • Gross Income
  • Own  or Rent Home?
  • Personal Net Worth Excluding Business Value

Step 5 – In the table provided answer the following questions and offer explanation if required:

  • Has any applicant above ever been convicted of:
  • Felony Crime
  • Misdemeanor Crime
  • Rape
  • Child Sexual Assault Violent Crime
  • Evicted?

Step 6 – Certification and Authorization – Applicant’s must read and agree to the remaining paragraphs and all applicants must provide the following:

  • Signature
  • Title
  • Date